Title 3
REVENUE AND FINANCE
Chapters:
3.04 Warrants
3.08 Capital Improvement Program and
Fund
3.12 General Levy
3.16 Financial Reports
3.20 Purchasing
Chapter 3.04
WARRANTS
Sections:
3.04.010 Registration required.
3.04.020 Interfund loan conditions.
3.04.010 Registration required. When any warrant drawn upon the treasury of
the town is presented for payment and is not paid for want of funds, the clerk
shall comply with the provisions of MCA Sections 7-6-4501 et seq., 1987, or the
provisions of this chapter. (Ord. 2-88
Section 1, 1988)
3.04.020 Interfund loan conditions. The clerk may, in the circumstances
described in Section 3.04.010 of this chapter, loan funds from one town account
to another at the rate of ten percent (10%) per annum, provided, that:
A. Such loan be repaid in full with interest as above on or
before June 30th next following the date of the loan; and
B. Such loan will not prevent the payment of budgeted
warrants by the funds loaned from.
(Ord. 2-88 Section 2, 1988)
Chapter 3.08
CAPITAL IMPROVEMENT
PROGRAM AND FUND
Sections:
3.08.010 Establishment -- Use.
3.08.010 Establishment -- Use.
A. MCA Section 7-6-4134, 1985, as amended, provides for the
establishment of a separate fund known as the "capital improvement program
fund" for use in matters and for purposes specified therein.
B. The town is desirous of establishing such a program and
fund for the purpose of purchasing and otherwise acquiring equipment.
C. The program and fund shall be created, designated and
funded in the manner provided by law.
(Ord. 2-87 Sections 1--3, 1987)
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Chapter 3.12
GENERAL LEVY
Sections:
3.12.010 Purpose.
3.12.020 Maximum rate -- Use of fund.
3.12.030 Disposition.
3.12.010 Purpose. An all-purpose levy, in lieu of multiple
levies, shall be the manner of budgeting and levying to operate and maintain
the town government and the functions of the town. The all-purpose levy shall not include the levies imposed for
bonded indebtedness, to pay judgments, or special improvement district
revolving funds of the municipality, which levies may be made in addition to
the all-purpose levy. (Prior code
Section 1-4-01) Refer to 15-10-402
through 412, MCA.
3.12.020 Maximum rate -- Use of fund.
A. The maximum rate of such all-purpose levy upon the taxable
value of all taxable property in the town for all town purposes shall not
exceed sixty-five mills on the dollar, which levy shall not include any levy
necessary to service and pay bonded indebtedness, judgments or special
improvement revolving funds, in addition to such all-purpose levy. An amount not to exceed five percent of the
moneys received from and as a part of the all-purpose levy aforesaid may be
placed in a separate fund known as the capital improvement program fund to be
earmarked for the replacement and acquisition of property, plant or equipment
costing in excess of five thousand dollars with a life expectancy of five years
or more, provided that a capital improvement program has been formally adopted
by town ordinance.
B. The money held in the capital improvement program fund
shall, whenever possible, be invested in savings or time deposits in a state or
national bank insured by the Federal Deposit Insurance Corporation or in direct
obligations of the United States government and credited back to the fund, plus
interest earned. (Prior code Section
1-4-02)
3.12.030 Disposition. The town council shall appropriate the levy
to the several departments of the town in its annual budget. (Prior code Section 1-4-03)
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Chapter 3.16
FINANCIAL REPORTS
Sections:
3.16.010 Preparation -- Content.
3.16.010 Preparation -- Content.
A. Within one hundred twenty days after the close of each
fiscal year, the town clerk must make out, in duplicate, a complete statement
of the financial condition of the town for that fiscal year, showing:
l. The indebtedness of the town, funded and floating; the
amount of each class of indebtedness; and the amount of money in the treasury
subject to the payment of each class of indebtedness;
2. The amount of money received from taxes upon real and personal property;
3. The amount of money received from fines, penalties and forfeitures;
4. The amount of money received from licenses;
5. The amount of money received from all other sources, each
source, and the amount received from it being shown separately;
6. For each fund, the amount of money, if any, on hand at the
beginning of the fiscal year,
the amount received, and the amount paid out during the fiscal year;
7. A concise description of all property owned by the town,
with an approximate estimate of the value of it;
8. The rates of taxation and purposes for which taxes were
levied during the fiscal year;
9. Other information which may be required by the department
of commerce.
B. The forms on which the statement shall be made shall be
prescribed by the Department of Commerce.
The town clerk must, within one hundred twenty days following the close
of each fiscal year, transmit one copy of the statement to the town
council. (Ord. 1990-37 Section 1, 1990)
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Chapter 3.20
PURCHASING
Sections:
3.20.010 Award of contracts.
3.20.020 Advertising for bids.
3.20.030 Openings of bids.
3.20.040 Exceptions for bidding
requirements.
3.20.010 Award of contracts. Except as provided in Section 3.20.040 of this
chapter, all contracts for the purchase of any automobile, truck, other
vehicle, road machinery, other machinery, apparatus, appliances or equipment,
for any materials or supplies of any kind, or for construction, repair or
maintenance for which must be paid a sum exceeding twenty-five thousand
dollars, must be let to the lowest responsible bidder after advertisement for
bids. (Ord. 1990-7 Section 1, 1990:
Prior code Section 2-5-41)
3.20.020 Advertising for bids. If by publication, advertisement for bids
shall be made once each week for two consecutive weeks, and the second
publication shall be made not less than five days nor more than twelve days
before the consideration of the bids.
If such advertisement is made by posting, fifteen days, including the
day of posting, shall elapse between the time of posting and the day set for
consideration of bids. (Prior code
Section 2-5-42)
3.20.030 Openings of bids. The council may postpone action on any
contract to the next regular meeting after bids are received, and may reject
any and all bids received; however, if any bid is awarded, it shall be awarded
to the lowest responsible bidder.
(Prior code Section 2-5-43)
3.20.040 Exceptions to bidding
requirements.
A. The provisions of Section 3.20.020 of this chapter as to
advertisement for bids shall not apply upon the happening of any emergency
caused by fire, flood, explosion, storm, earthquake, riot, insurrection or
other similar emergency, but in such case the council may proceed in any manner
which, in the judgment of three-fourths of the members of the council present
at the meeting, duly recorded in the minutes of the proceedings of the council
by aye and nay vote, will best meet the emergency and serve the public interest
. Such emergency shall be declared and
recorded at length in the minutes of the proceedings of the council at the time
the vote thereon is taken and recorded.
B. When there are sufficient funds in the budget for
supplies or equipment, the town may, without bid, purchase such supplies or
equipment from government agencies available to cities and towns when the same
can be purchased by the town at a substantial saving to the town.
C.
In lieu of soliciting bids, the council may purchase at
public auction any vehicle, machinery, appliances, apparatus, building or
materials and supplies for which must be paid a sum less than twenty-five
thousand dollars. (Ord. 1990-8 Section
1, 1990: Prior code Section 2-5-44) 3-5